Privacy policy

Last updated: July 09, 2026

This Privacy Policy describes how Vabena Megastore (the "Site" or "we") collects, uses, and discloses your Personal Information when you visit or make a purchase from the Site.

Collecting Personal Information When you visit the Site, we collect certain information about your device, your interaction with the Site, and information necessary to process your purchases. We may also collect additional information if you contact us for customer support. In this Privacy Policy, we refer to any information that can uniquely identify an individual as "Personal Information".

Sharing Personal Information We share your Personal Information with service providers to help us provide our services and fulfill our contracts with you. For example:

  • We use Shopify to power our online store. You can read more about how Shopify uses your Personal Information here: https://www.shopify.com/legal/privacy.

  • We may share your Personal Information to comply with applicable laws and regulations, to respond to a subpoena, search warrant or other lawful request for information we receive, or to otherwise protect our rights.

  • Your data is processed as part of the centralized GenAccord Group infrastructure to ensure consistent service quality across our ecosystem.
  • Information is shared with our specialized logistics and fulfillment partners strictly for the purpose of order processing and delivery.

Behavioral Advertising As described above, we use your Personal Information to provide you with targeted advertisements or marketing communications we believe may be of interest to you.

Using Personal Information We use your personal Information to provide our services to you, which includes: offering products for sale, processing payments, shipping and fulfillment of your order, and keeping you up to date on new products, services, and offers.

Lawful basis Pursuant to the General Data Protection Regulation ("GDPR"), if you are a resident of the European Economic Area ("EEA"), we process your personal information under the following lawful bases:

  • Your consent;

  • The performance of the contract between you and the Site;

  • Compliance with our legal obligations;

  • To protect your vital interests;

  • To perform a task carried out in the public interest;

  • For our legitimate interests, which do not override your fundamental rights and freedoms.

Retention When you place an order through the Site, we will retain your Personal Information for our records unless and until you ask us to erase this information.

Automated Decision-Making & AI We utilize Artificial Intelligence (AI) tools under human supervision for customer support and content optimization. These processes do not have legal effects or similarly significant effects on you.

Automated Financial Routing & Tax Compliance To ensure strict adherence to tax regulations and operational efficiency, specific transactional data (including Customer Name, Billing/Shipping Address, Tax Identification Number (NIP), and Order Value) is securely transmitted via an encrypted, automated API layer (Make.com) to our designated accounting infrastructure (inFakt). This data transmission is strictly limited to the necessary scope required for the immediate generation of proforma invoices, VAT invoices, and subsequent financial reconciliation. We do not use this automated bridge for marketing or data profiling purposes.

Changes We may update this Privacy Policy from time to time in order to reflect, for example, changes to our practices or for other operational, legal, or regulatory reasons.

Contact For more information about our privacy practices, if you have questions, or if you would like to make a complaint, please contact us by e-mail at contact@vabena.store or by mail using the details provided below:

Ul. Nasfetera 10, 05-230 Kobylka, Poland